139 Fulton St. Suite 209, New York, NY 10038

Our Services Annual conventions Budget creation & tracking Corporate meetings Corporate identity merchandising Decorations Ground transportation Invitation mailing & tracking Media & public relations Multimedia production National sales meetings Private summits Program journals Registration Reservations (RSVPs) Recreational/spouse activities Speaker search Special events Sponsorship proposals Technical support Theme development Ticketing Trade fairs Venue screening VIP services…and more

Program Consultation

We will consult with your event directors or management committees and advise on program strategy, direction and progress. We will prepare a detailed critical time path plan to ensure complete coordination of all aspects of the program and maintain communication with you and your members.

Program Development

We will prepare a preliminary program outline and assist in planning the details of your program including:

material management and support services

Initiate search for speaker, entertainment, contests, catering, etc.

scheduling of workshop and training sessions

coordinate production of the official program booklet or advertising journal

administrate recreational activities and ticket sales for theatre, picnics, team building, etc.

Program Support & Administration

We carry up to $1,000,000 general liability insurance on all prepaid full-project programs that we manage. We oversee all communication aspects of your program with office administration and support, i.e. letters, faxes, e-mails, for correspondence with your attendees, invited guests, entertainers, VIPs, vendors, etc.

Site Selection / Venue Search

We will prepare and suggest a list of suitable venues for your program or event, coordinate site inspections and visits for consideration, assist you with cost analysis, negotiations and local attractions.

Exhibition

We will coordinate and arrange a plenary, conference command center and hospitality suite, break out rooms and a separate exhibit room for vendor displays and exhibitor involvement in your program, prepare selling documents, manage agreements between program exhibition halls, conference centers and hotel facilities, including drayage, shipping and destination management details.

Public Relations

We can arrange and design public visibility and awareness programs to heighten the perception and knowledge of your meeting or event. We will suggest themes, celebrity spokespersons, activities and other appropriate tie-ins for exposing your event with mass or specific appeal.

Media Relations

We write and distribute your press releases, media advisories, arrange press conferences, interviews, create media kits and schedule other press activities to bring visibility and awareness to the media about your program or event.

Publicity, Marketing and Promotion

We will develop a marketing strategy and materials for distribution prior to and for use at your event. We will also advise on appropriate vehicles for advertising and promotion to garner the greatest public awareness of your function should you desire it to be open to the public.

Advertising

We can manage and oversee your advertising campaign and recommend a buying strategy. We plan and administer the complete concept: artwork, layout and design process, create slogans, themes, logos, suggest placement and actively follow-up for hard copy.

Sponsorship Proposals

We can design and create your sponsorship proposal and recommend a sales strategy. We plan and administer the proposal process, actively pursue sponsors and oversee agreement elements.

Financial Administration

Our services are bonded and insured for up to $1,000,000 on all prepaid programs to assist with the financial administration of your project to:

manage ticket sales, registration payments, etc.

accounts payable to vendors, suppliers and meeting service providers

accounts receivable for advertising, sponsorships, exhibits, etc.

On-Line/Registration Services

We will completely manage the registration process of your programs, by hosting a website or managing your site to allow attendees to utilize on-line forms for single or multiple programs, additional activities, side tours and more. We utilize web-based technology and a secure on-line server for convenient and boundless access.

program information, schedules, daily activities, updates

on-line registration & payment services

e-mail confirmation and follow-up to participants and attendees

On-Site Registration, Management and Staffing

We can provide on-site registration, management and staffing for your attendees, welcome desks and distribution of pick-up materials, nametags, table seating charts, maps, workshop notices and other materials for your event. Our trained staff will be suitably attired in both clothing and attitude to provide the best customer service to your attendees.

Database Management

We can input your attendee data and maintain it in a secure format of your choosing for MAC or PC. Our efficiency in data capture will provide you with a vast resource for storage and recall of your participant information through custom printouts of attendee lists detailing: registration information, demographics, and more for your post-event data recall.

Travel

We will recommend, coordinate and prepare honorariums for your guest and speakers and a list of travel providers and assist with the details of your program. Including negotiations for transporting your group: airline, railcar, ferry, ground transportation (tour bus, group van, car rentals).

Accommodations

We maintain an excellent relationship with many of the hotels throughout the United State and are able to assist you with housing arrangements, and booking and blocking room reservations and negotiations.

Printing

We will coordinate all printing requirements for your program and marketing materials, i.e., save-the-date cards, invitations, response cards, promo cards, flyers, souvenir journals, name badges, literature pieces, on-site signage, floor plans, maps, etc. Our relationship with several print service companies enables us to assist you with our leverage in negotiations.

Post-Event Follow-Up Analysis

We can furnish you with a post-event of conference follow-up and analysis to determine the overall impact and success of your program’s objectives utilizing documentation details and summaries.

Call Us For Your Meeting Needs Today!" 

State of the art registration technology database to track web-based, phone, fax or written attendee response for accurate handling.

WE CAN HANDLE ALL OF YOUR CORPORATE EVENT OR JUST A PORTION

The flexibility is yours:

Operations & Logistics Event Planners Plus! managers: All preplanning and budgets · 
Event strategy and format · Vendor requirements and relationships · Sponsorship proposal development Web page content and updates · Media placement and buys Door prizes, gift bags, promo items · Signage, themes, decorations, event details with all appropriate internal company departments (i.e. facilities, security, shipping, advertising, etc.)

On Site Management Event Planners Plus! full service site management includes complete on-site direction in all phases of the event. This includes set up, and all appropriate post event responsibilities and follow-up.

Communication

We consistently maintain a high level of communication with all internal company staff throughout the duration of the event planning process.

Meeting Planning

Complete and submit our Meeting Planning Form to receive a price quote for your event.

WE'VE WORKED WITH SOME OF THE BEST IN BUSINESS
	New York State Philip Morris USA Business Week Chemical Week The Network Journal Chase Manhattan Bank Avon Products Hunter College Department of the US Treasury American Savings Education Council National Association of Securities Professionals	Lebenthal & Co. TIAA-CREF Unclaimed Funds Muriel Siebert Fleet Bank Victoria 5 Theatre WLIB Radio OBE Computers The Record Shack Harlem Venture Group The Big Black Book